February 2017 PTA Meeting Minutes

February 21, 2017 – 6:00 PM

Welcome

Principal’s Report

Willie Cole is here tomorrow.

The 4th and 5th graders will be attending a screening of the MET Opera on Saturday.

Spring pictures will be held on the morning of March 2, we need 2 parent volunteers to assist.

There will be a Partners in Education reception on March 7.

Thank you to all the parents who provided food for conferences.

Lottery tours are underway and Kindergarten registration will be on March 9.

Treasurer’s Report

Full Budget Report

The PTA officers met and reviewed where we stand with the budget after the Fall Pledge Drive and they feel we are in good shape for the rest of the year.  Therefore, we will not make another major fundraiser push, but instead focus on the Silent Auction for AIR.

We will set the cap on the AIR account at the May PTA meeting.

ASB Report

There is a meeting this Thursday, February 23.  We will be discussing enrollment policy changes.  The proposed changes are on the ASB section of the Lee school website.

The final redistricting plan has been published for public comment.  The School Board will vote on this in March.  The ASB enrollment policies address issues arising from the redistricting efforts re: Lee for Life.

Fundraising Committee Report

First grade’s fundraiser will be held at McDonald’s on Business Loop on March 7.  It is their bi-annual McTeacher’s night.  Still waiting for information from McDonald’s on what’s involved in the event.  Details will be posted to Facebook as they become available.

The last grade level fundraiser will be for 3rd grade.  They have requested that we tie the fundraiser in with their slow food curriculum, so we’re looking for a place with an emphasis on fresh, local ingredients.

We will most likely schedule a general fundraiser at Shakespeare’s for the last day of school.

Mikayla Dimov is organizing a Farmraiser with Baker Creek Heirloom Seeds.  Lee will receive 45-50% of the proceeds from the online store.  The fundraiser runs through March and products will be delivered in April.  Flyers are going home this week in Friday Folders.

All the Box Tops are in and the results will be posted tomorrow after the final count is completed.

Old Business

Silent Auction Update

Committee is meeting next week on March 1 at 6:30 at Lee.

The committee is still looking for volunteers to help with advertising and publicity, donations, and managing the Facebook campaign.

Long-Range Planning Update

With the commitment to the new middle school, Lee’s addition has been pushed back to 2020, but there seems to at least be a commitment to Lee from the School Board.

The School Board is interested in having Lee community participation in the design of the new addition.  Concerns have been expressed to Dr. Steipleman that what has worked for other schools may not work for Lee given our unique mission.

Questions were asked about the email sent from the District regarding Lee students feeding into Jeff Junior as a co-hort.  Debbie Rodman and Ed said they would follow up on the decision.

New Business

Nomination and election of Nominating Committee

Next year’s PTA officers must be elected in April.  The slate of nominations must be presented at the March PTA meeting on March 14.  The slate must be published 7 days prior to the meeting (March 7).  To prepare the slate we need to elect a Nominating Committee.  Members of the Nominating Committee may not be nominated for a PTA officer position.

Susan Bear, Sara Brown, and Megan Hartz volunteered to serve on the nominating committee.  Megan Hartz and Sara Brown will be unable to serve as PTA officers next year due to outside commitments.  Nominating committee of Sara Brown, Susan Bear, and Megan Hartz was motioned and approved via voice vote.

Discussion/Vote on Proposed By-Law Changes

Proposed Change #1

Shall the Lee Expressive Arts PTA By-Laws, Article VI, Section 6, part A be rewritten as follows:  “With the exception of the treasurer, no officer may be eligible to serve more than two consecutive terms in office.  For the position of treasurer, no officer may be eligible to serve more than four consecutive terms in office.  A person who has served in an office for more than one half of a full term shall be determined to have served a full term in such office.”

Rationale:  The complexities of the Lee PTA budget ensure that the position of treasurer has a steep learning curve.  By changing the by-law to allow a treasurer to serve up to four consecutive terms we hope to have a knowledgeable person in place to ensure continuity of the budgeting process.  Please note that Missouri PTA requires an external review of the budget yearly which is conducted by the treasurer of an unaffiliated PTA within Columbia Public School district.

It was confirmed that the Treasurer would continue to be elected each year, thus allowing PTA to remove a treasurer if necessary.

The change was motioned and approved via voice vote.

Proposed Change #2

Shall the Lee Expressive Arts PTA By-Laws, Article VII, Section 5 be rewritten as follows:

“The members-at-large shall have defined roles at time of nomination including:

  1. Volunteer Coordinator
  2. Serving as the representative on the Autonomous School Board (ASB)
  3. Chairperson of the Silent Auction
  4. Chairperson of the Fundraising Committee
  5. Two General Members-At-Large”

Rationale: The by-laws name the officers of the PTA as president, vice president, secretary, treasurer and six members at large.  The list above reflects the standing member-at-large positions that we actually utilize on a regular basis and would make the by-laws more reflective of our standing practice.

It was confirmed that the Volunteer Coordinator would be responsible for Teacher Appreciation activities throughout the year.

The change was motioned and approved via voice vote.

Upon further review of the by-laws a concern was raised that with these changes we had just made Theresa Shettlesworth ineligible to serve as the Silent Auction Chairperson.  To address that concern, another by-laws change was proposed:

“The members-at-large shall have defined roles at time of nomination including:

  1. Volunteer Coordinator
  2. Serving as the representative on the Autonomous School Board (ASB)
  3. Serving as the representative on the Silent Auction Committee
  4. Serving as the representative on the Fundraising Committee
  5. Two General Members-At-Large”

This new change was motioned and approved via voice vote.

Artist in Residence Request

Dr. Gennie has requested 10 additional hours, totaling $250 for Heather Ann Kippi to continue her work on art blogging collaboration with 4th and 5th grade.

Approved via voice vote.

Dr. Mehr has requested $100 to bring Boaz Balachsan to school.  He is an animator who will be in town for the True/False film festival.  He would work with 4th and 5th grade on the afternoon of March 1st.

Approved via voice vote.

Ed requested $500 to bring The Society of Orpheus and Bacchus, a Yale Men’s A Capella group to school to work with the kids.  They would have an assembly and then a breakout session with a middle grade.

Approved via voice vote.

Calendar Announcements

March 1 – Lottery Tour (8:30 – 9:00 AM)

March 6 – Lottery Tour (12:00 – 1:00 PM)

March 7 – Dine to Donate (McDonald’s on Business Loop)

April 29 – Silent Auction (Bleu, 6:00 – 8:00 PM)

May 11 – Ice Cream Social (5:00 – 8:00 PM)

 

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